Pilot:  eProcurement

Combining two independent work group initiatives, Data Sharing & Analytics and Streamlining Procurement, can produce additional value added and supply chain efficiencies for K-12 schools.  These pilots will engage various stakeholders to assure that the resulting software application meets federal, state and local requirements.  This will substantially convert what is now a paper and PDF process to one that is fully electronic, connecting menu planning, forecasting, ordering and inventory management.

Challenges

  • How can we tap local district procurement collaboration and expertise beyond food service?
  • How do we build flexibility in template design to accommodate state and local requirements?
  • How does free access to publishing GDSN data for suppliers and schools impact competition?
  • How do districts receiving documents keep track of products contracted vs. products delivered and pre-approved substitutions?
  • What is the impact on out of stocks with improved forecasting tools?

Proposed Process Overview

This video describes a new paradigm for electronic procurement leveraging the Nourish to Flourish GDSN database to drive the selection of product specifications and a “Common Bid Template” consistent with USDA guidance.  The process is further enhanced by using prototype menu planning software to ensure accurate forecasts.

Advisors

Nourish to Flourish is currently working to assemble a collaborative advisory board including procurement and software and school operations expertise to help design and pilot test this concept in a school district and to participate in a panel discussion at GS1 Connect in June in Denver, CO.

N2F Clean Logo

Scaling Up Excellence in the School Meals Experience that’s Vital to Fueling Every Child’s Success